On the Methodist Church website It sets out several helpful processes and steps in starting a new building project but does not give guidance on tendering or process. While this process may be done with an architect at a certain level, this level of guidance does not exist as a standard in the District currently.
Tendering does not have to be complicated and long-winded but does have be a fair and transparent process for both parties involved. This caters for both the charity and any contractors involved.
Below is a suggestion of appropriate spending amounts and changes needed to bring us in line with charity law and Methodist guidance.
Tendering should include a scope of work created before contractors are invited to quote. All contractors should be quoting for the same work – these quotes should then be scored on their merit, cost, time span and any other aspects that might be important for you; for example, an understanding of the building may be something that you may want to add if it is a listed building or complicated floorplan.
If this is a worry or you have never completed a tender before, do contact Tom so he can help and guide you through the process.
This cost is one that could be done by a local contractor, or somebody known with current permission been sought
Three competitive quotes sought on work suggested, scope of works with detail
This means:
Three competitive quotes by local and larger firms to quote for the work. They should all be quoting for the same work set out in a scope and be scored using the same scoring method for all. There are times that you may need a highly specialized contractor – in this case, a note should be made that it was not possible to fully tender and why?
At a project level over 25k it is suggested but not necessary that a formal professional tender process is completed by a professional body or experienced worker.
Registered Charity no. 1129363
admin@sheffieldmethodist.org
0114 270 9990 / 0114 430 0255
Sheffield District Office
Room 47, Victoria Hall Methodist Church
Norfolk Street
Sheffield
S1 2JB