All ministers and their partners are offered an individual appointment with the Chair of District and the Lay Stationing Representative in October to discuss the possible matches with circuits seeking a new minister. A shortlist of 5 preferred stations is drawn up, and a longer list is discussed should those appointments not be available to the Chair when the first Stationing Matching meeting takes place.
Representatives from Circuits seeking a new minister are also offered an appointment with the Chair and Lay Stationing representative to draw up their short list of 5 preferred ministers, and the longer list of possible alternatives.
The dates of these are circulated to the relevant ministers and circuits usually via a Doodle-poll. This is followed by confirmation of the date and time for each appointment.